Business/E-Business
Commentary
8/26/2008
12:59 PM
Connect Directly
RSS
E-Mail
50%
50%

Document Imaging: Retrieve First, Scan Last

The paperless office. Now there's a mirage. Businesses of all sizes struggle to manage the flow of paper and scanning documents for digital archiving and management puts companies in control of the information. But scanning is just the start -- what do you do with all those scanned documents?

The paperless office. Now there's a mirage. Businesses of all sizes struggle to manage the flow of paper and scanning documents for digital archiving and management puts companies in control of the information. But scanning is just the start -- what do you do with all those scanned documents?According to Kodak's Roger Markham, 80% of the unstructured data in today's business world is on paper documents. That's an enormous percentage of valuable business information to capture, but only by managing it effectively can you turn it to your advantage to help grow your business.

Rather than jumping head first into a company-wide scanning effort, the result should be the starting point according to Markham. He says, "The biggest mistake that people make when they implement document imaging solutions, is that you have to think about retrieval first."

One of the questions about retrieval is access, which can be controlled via software permissions or physically, by limiting access to the repository. Johnson Yang is the GM of NewSoft America, the company behind Presto! PageManager 8 Professional, a document management and sharing application. Yang points out that putting the access point right on the desktop allows staff across an organization to maximize the information housed in digitized documents. "Businesses generate a lot of paperwork every day," he says. "We've found that users want to manage the documents from the desktop. It puts control in their hands."

Regardless of the type of solution or the vendor, an important step in thinking about retrieval is understanding the document imaging process. For more on this visit the bMighty Imaging How-To Center where you'll find a primer on document imaging and a step-by-step workflow addressing the basic process [free registration required].

Comment  | 
Print  | 
More Insights
IT's Reputation: What the Data Says
IT's Reputation: What the Data Says
InformationWeek's IT Perception Survey seeks to quantify how IT thinks it's doing versus how the business really views IT's performance in delivering services - and, more important, powering innovation. Our results suggest IT leaders should worry less about whether they're getting enough resources and more about the relationships they have with business unit peers.
Register for InformationWeek Newsletters
White Papers
Current Issue
InformationWeek Must Reads Oct. 21, 2014
InformationWeek's new Must Reads is a compendium of our best recent coverage of digital strategy. Learn why you should learn to embrace DevOps, how to avoid roadblocks for digital projects, what the five steps to API management are, and more.
Video
Slideshows
Twitter Feed
InformationWeek Radio
Archived InformationWeek Radio
A roundup of the top stories and trends on InformationWeek.com
Sponsored Live Streaming Video
Everything You've Been Told About Mobility Is Wrong
Attend this video symposium with Sean Wisdom, Global Director of Mobility Solutions, and learn about how you can harness powerful new products to mobilize your business potential.