6 Steps To Maximize Your Unified Communications ROI
UC vendors don't like to admit how complicated it is to deploy today's systems. Follow our plan to get the most out of your UC deployment.
3. Organize For Success
Unified communications cannot be the responsibility of just the network group or the telecom team. You must bring together multiple realms--network, systems, storage, and data center, at minimum. For some applications, such as HD videoconferencing, you'll even need to bring in the facilities team. When your vendor or integrator performs pre-deployment design and assessments, be sure to involve all the areas that UC will touch.
4. Get Your House In Order
Modern networks can handle unified communications. However, you only have one shot at getting your users excited about using UC, so don't let the network trip you up. You don't have a month or two to get things working; they have to perform on day one.
Some of the common issues we see while providing analytics services for UC environments, such as transmit discards on congested interfaces, are potential showstoppers. For example, we consulted for a company that had a large wireless initiative interlaced with its UC rollout. IT had done a thorough RF survey for the wireless network and thought it would support UC, which was a major driver for the wireless project. Our analysis showed, however, that while the company had plenty of bandwidth and acceptable coverage, the wireless interfaces were experiencing a huge number of discards.
These sorts of errors reduce quality, and that ultimately slows adoption and results in lower ROI. Getting a handle on such pitfalls early on means you have a far greater chance that your full suite of UC features will work together, and that your employees and customers will use them.
5. Bandwidth Isn't The Answer
Forget about your bandwidth--it gives you a false sense of security. You must evaluate the quality of your network, not just the quantity of bandwidth in it. Bandwidth is, of course, one important factor, but a slavish focus on it can cause the main culprits in network performance problems to slink by unnoticed.
For instance, dropped packets can impair UC quality. Consider that an HD video call can show significant degradation with as few as two dropped packets--these links have to operate perfectly, regardless of bandwidth. Dropped packets are typically caused by simple duplex mismatches, clocking issues on serial interfaces, or instantaneous overutilization, among other factors. Problems such as these should not exist in a UC-ready network. Take the time to thoroughly evaluate network quality, even if you think you have plenty of bandwidth.
6. Do A Dry Run
Finally, map out the major logical and physical paths that your UC traffic will traverse--including WAN links--and then test those paths to make sure they can handle the additional load and still provide an appropriate service level to other applications on the network. You can do this simulation for a relatively low cost, and there's really no downside. Many promising UC deployments have been derailed by weeks or months of finger-pointing among vendors, carriers, and customers over what, exactly, is causing problems with a UC system. Thoroughly testing the environment beforehand could have enabled IT to identify and resolve these issues well ahead of the actual deployment.
Properly executed, UC can be a fantastic success. Plan well, and define how you'll measure performance. Establish a baseline so you'll know where your ROI is coming from. Test your environment thoroughly, including the WAN, and correct problems before you roll out UC applications.
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