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6/12/2013
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The Good And Bad Of Tablets At Work

From stakeouts to burger orders, tablets are taking charge. And Windows 8 could add even more use cases.

As people pile into a restaurant called Stacked, tucked in a San Diego mall around the corner from a Lego Store, it's easy to tell newbies from repeat customers. Veterans chat or watch sports while they wait for a table. The uninitiated gawk at people who've already been seated, watching them pass an iPad around each table to tap and swipe in their orders. The iPad has a ruggedized case and a credit card reader, and it's locked down to run only one app: Stacked's proprietary menu, ordering and payment system.

Stacked started in Torrance, Calif., in 2011 with the idea of serving highly personalized pizzas and burgers by letting people tap their complex orders into an iPad. The iPad offered a bit of novelty, too. But the tablet has delivered unexpected benefits, says Stacked co-CEO Paul Motenko: Orders get to customers about five minutes faster than they did without iPads, and 86% of guests say the iPad enhanced their experience.

Motenko also gets any bad news quickly. Stacked's app invites guests to fill out an electronic comment card as they check out, and each location receives around 1,000 weekly submissions. A complaint automatically triggers an alert to the manager. "We have the opportunity to try to make it right before the guest leaves the restaurant," Motenko says.

We're still learning a lot about tablets -- what benefits they bring to business, where they don't work and what their limitations are. While iPads led the way, Android- and Windows-based devices are finding homes, sometimes creating new use cases.

Tablets, in short, are getting to work, and often doing much grittier tasks than taking pizza orders. The Drug Enforcement Agency, for example, is testing Dell Latitude tablets for its agents to use on stakeouts, and it could eventually distribute 6,000 of the devices to its employees,says Mark Shafernich, the agency's CTO. "We want [our agents] on the street, making cases," says Shafernich. Instead, DEA agents spend about one week out of every month filling out paperwork in the office. "We've got 25% downtime, where they're not surveilling bad guys," he says. But with the Latitude tablets, "guys can type at 3 in the morning, while watching a dark apartment waiting for someone to come out." The tablets should also let the DEA reduce the number of desktop computers it maintains. The Latitude tabs -- less expensive and more mobile than laptops and equipped with a vivid screen that's ideal for scrutinizing intelligence photos -- represent a "game-changing" consolidation of technology, Shafernich says.

Most of an agent's work is done in Windows 7 via a virtual desktop infrastructure, so Shafernich didn't wrestle with whether Windows 8's controversial touch-centric tiles interface is a boon or bust. Agents expressed interest in iPads, but whereas the Latitudes boast a range of peripherals that let them function as secure laptop replacements, iOS doesn't even support mouse input. Plus, Shafernich says, "the iPad has a sexy user interface. But this is virtual desktop, so that sexiness goes away."

A full tablet deployment could save the DEA around $5 million in annual IT costs. And if the devices make agents more productive, substantial labor savings might also be in the cards. "We don't have money to do anything right now, with sequestration, but we're doing this," Shafernich says. "It's worth making the investment."

Productivity Driver

General Electric is looking to tablets to improve its factory operations and provide a new revenue source. Randy Rausch, general manager of GE Energy Storage, has been using iPads for the past year to help workers make better decisions on the factory floor. "If something is going wrong, we want to know as soon as we can, so we're invested in getting people information at their fingertips," Rausch says. Whereas supervisors used to sit in control rooms watching monitoring equipment, they can now use a tablet to carry that information wherever they want.

Monitoring, however, is only the first and simplest stage of tablet use, says Mark Bernardo, who heads development of automation software for GE Intelligent Platforms, the software unit that built its corporate sibling's iPad-based factory system. The second stage will be automatically delivering the right information to the right person. "No monitoring -- they'll just be notified if there's something they need to pay attention to," says Bernardo, who adds that the ability to "take the control room wherever I am" translates to a productivity boost because it facilitates faster decision-making, cutting down back-and-forth between workers on the floor and those in the control room if a piece of machinery breaks down, for example. Tablets also let managers spend more time on the floor and gain greater visibility into daily operations.

GE is finding new benefits now that it has iPads in employees' hands. Maintenance workers are using the tablets' cameras to consult with one another about repairs, and field workers can use the devices' photo and geolocation tools to document their work.

Mobile apps will only grow in importance as sensors gather more and more accurate data, letting companies draw on environmental context like location and combine it with other data from enterprise systems, from sales to scheduling.

It's a great vision, but there are limits to tablets' growth potential.

In January, an ABI Research study predicted that although tablets will further cannibalize PC sales in 2013, the devices' business uses will be mostly confined to environments that previously "worked without the benefits of computing technologies." Think of Stacked replacing its paper menus or airlines replacing the 40-pound paper flight-plan books they used to give pilots before every takeoff. Moreover, if one's work involves writing code, typing reports, using Photoshop or dealing with spreadsheets, Apple iOS and Android options range from compromised to unacceptable. As a result, some have dismissed tablets as PC companions but not replacements at work.

Windows 8, currently fighting for Apple and Android tablet scraps, could be the operating system that upends that assumption. Yes, Win8's revamped user interface has been divisive. The new look provoked ire for replacing Windows 7's Start Menu with "Charms" that remain hidden until a user swipes them into view. Microsoft execs now admit that the OS imposes a problematic learning curve, but Windows still holds a trump card in business over its rivals: access to legacy applications, most notably Office. That card hasn't translated to significant market share yet, but Win8 tablets are getting a close look.

In a 2012 pilot, Seton Hall University equipped one-third of freshmen and juniors with Samsung Series 7 tablets running Win8. The school handled the OS unfamiliarity by mandating a brief training session, after which students "took to Windows 8 immediately," says Seton Hall CIO Stephen Landry, with three-quarters preferring it to prior Windows versions. This year, Seton Hall plans to give each first- and third-year student a Lenovo ThinkPad Helix, a tablet that docks into a keyboard to double as a laptop. During previous trials, students said they couldn't be productive with Android tablets. But with the Helixes, the students will have "all the tools they want and need," Landry says.

Detachable laptop-tablets such as Helix represent a "sweet spot," says Seton Hall associate CIO Paul Fisher, adding that Microsoft Office will be important until Internet connections are ubiquitous. "Google Apps doesn't meet student needs," Fisher says. "If an athlete is on the bus, and has a paper to turn in when he gets back, he needs to be productive."

Near Houston, meanwhile, Clear Creek Independent School District is planning to deploy as many as 30,000 Dell Latitude tablets to students, teachers and staff. CTO Kevin Schwartz has overseen iPad deployments in the past but chose the Latitude because of its ability to dock with a keyboard. Students also strongly favored the Latitude in a bake-off of options. "There really is a better device now than there was a couple years ago," Schwartz says.

Budget reality means companies often can't afford the ideal technology, so they opt for the one with the fewest trade-offs. When Win8 launched, most devices based on it were relatively expensive and, combined with a foreign interface and weak app library, didn't woo customers from an iPad or a laptop. Now that some Win8 tabs cost less than entry-level laptops and the platform is better supported by developers, the device is more interesting.

Schwartz says deploying the same number of laptops would have cost twice what the Latitudes will, reinforcing the idea that even if tablets aren't perfect PC replacements, they've become too capable and economical to ignore. For schools and others on tight budgets, the fact that tablets add features such as touch interfaces and mobile apps is almost a bonus. For others, mobility is the complete appeal, with word-processing capabilities an afterthought.

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When United Airlines replaced its paper flight-plan books with iPads, the payoff came from ditching 40-pound kits of binders and gear with a 2-pound tablet and case. That small weight savings cut 326,000 gallons of fuel a year, along with 16 million sheets of paper. But the fact that the swap could be done with a low-cost consumer device was crucial. The iPad price "was significantly lower than what we'd seen in the past, much lower than a typical solution straight out of the aviation industry," says Jon Merritt, senior manager for flight operations and IT at United Airlines. "It was something doable, within our reach to show ROI for the company."

And that's really the point: Tablets signify new choices, and the choices will keep getting more complicated and more interesting. For some industries, like the airlines, tablets represent a chance to replace paper. For other roles, like sales and field customer service (or crime fighters), tablets likely will dominate because they're so much better than the existing laptop option. And for knowledge workers (or students), the old dissenting refrain that tablets are good for content consumption but not for creation might not hold for long.

IT leaders must guide their companies through these choices as computing tasks increasingly are distributed across smartphones, tablets, laptops and desktops. Windows and OS X have been joined by iOS, Android, BlackBerry 10 and others, and technologies such as desktop virtualization and cloud software and infrastructure further erode our reliance on the traditional PC. As the lines blur between these form factors, and with new wearable alternatives such as watches on the horizon, it will become more difficult to define what counts as a computer. In those fuzzy situations, IT has to ditch its preconceptions and help companies find what works best.

chart: Which of these initiatives are on your IT project list?

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anon5942245418
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anon5942245418,
User Rank: Apprentice
8/14/2014 | 5:00:33 AM
Great article
Interesting and rich article.

The use of iPad at work is a big issue, constantly evolving especially when we look at tablet companies moves (IBM+Apple; Surface3, etc.).
My opinion is that we are facing a serious change in the way we work. It applies to uses of the iPad in a production process but also for a "white collar" use in the management area.

The iPad with its productivity apps (iWorks, Office for iPad, Beesy) is currently disrupting the way professionals handle their productivity. The iPad is a companinon for many professionals and for more of them, it is become a priviledged work tool for tasks usually done on computers. As a matter of fact, the mobile aspect of the iPad is matching with the increasing mobility of workers.
anon6546174076
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anon6546174076,
User Rank: Apprentice
12/15/2013 | 2:57:36 PM
Tablets for work
If you are looking to work on a tablet and you need standard Windows programs, consider trying a Windows cloud computer accessible from your tablet. Take a look at https://hazeware.com we have Windows 7 cloud computers accessible from your tablet below the market price
McBeese
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McBeese,
User Rank: Apprentice
7/2/2013 | 9:54:27 PM
re: The Good And Bad Of Tablets At Work
I shook my head when I read the DEA example. The CTO/IT team overruled what the 'men in the field' wanted. If all they wanted was a remote desktop, they could have been using Windows tablets ten years ago.
McBeese
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McBeese,
User Rank: Apprentice
7/2/2013 | 9:49:54 PM
re: The Good And Bad Of Tablets At Work
I'm not a fan of hybrid tablets. If I have some heavy-duty work to get done, I want a powerful unconstrained laptop. For me, that is a MacBook Air because it is powerful, light, and it runs both OS X and Windows without compromise. If I'm mobile, I want a device that is designed from the ground up for an optimal mobile experience. Today, that means iPad, although I'm trying the Nexus 10 and it's pretty good.
Swarna
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Swarna,
User Rank: Apprentice
6/24/2013 | 5:53:59 AM
re: The Good And Bad Of Tablets At Work
The emergence of the tablet as a legitimate enterprise workhorse is a wonderful thing. However, as a Symantec employee I always have data security on my mind. Thus, I canGăÍt help but think of the potential ramifications if a tablet with sensitive information such as a restaurant patronGăÍs credit card information, a commercial airliner flight plan or details on a law enforcement investigation were to be compromised. So, while this article paints a fantastic picture of technological innovation, it also indirectly highlights the need for organizations to develop complete enterprise mobility strategies. Such strategies not only include novel uses of mobile technology, but effective solutions G㢠such as MDM and MAM G㢠to keep the data on and flowing to and from them secure.

Swarna Podila
Symantec
Michael Endler
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Michael Endler,
User Rank: Author
6/21/2013 | 4:58:43 PM
re: The Good And Bad Of Tablets At Work
Ha! I can definitely see that happening. I suppose a company could use one of the MDM/MAM products that shuts down certain apps within certain areas, or some kind of similar tactic. But that's tricky. Infringing on a BYOD device's native interface starts to subvert the point of doing BYOD to begin with, for example. But you're right, it's a problem; for all the things tablets help, I'm sure more than one tablet-toting employee has lost a few hours of productivity while playing Angry Birds or checking Instragram.
moarsauce123
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moarsauce123,
User Rank: Ninja
6/21/2013 | 10:53:44 AM
re: The Good And Bad Of Tablets At Work
I find tablets in business a two edge sword, same with smartphones. Try to get a quick meeting together to make decisions, it is just not possible. Folks bring in their toys and do who knows what with it. The next day they have no clue what was discussed or decided so we send email...which generates complaints that there is too much email and we rather should have quick meetings to collaborate. *sigh*
Michael Endler
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Michael Endler,
User Rank: Author
6/20/2013 | 5:45:18 PM
re: The Good And Bad Of Tablets At Work
Most of the people I talk to think the truth is somewhere in the middle. On the consumer side, mobile devices will hold a pretty big advantage. A household might have once had several PCs, perhaps even a laptop for every member of the family. Now, many of these household will keep an old, aging machine for communal use, and turn to tablets or smartphones for personal devices. Tablets will be refreshed and replaced faster than PCs among consumers, which only exaggerates this gap. With BYOD and new workflows, some of this will cross over to businesses,

Enterprises, meanwhile, will - and already do - buy millions of tablets, but most of their devices will still be "traditional" machines. That said, recent trends suggest enterprises aren't in a big hurry to buy new devices, so the effect we see among consumers - that PCs are going longer between replacements - is also, at least for the moment, true in the enterprise as well. So, despite the fact that enterprises will continue to invest in PCs, this trend will also narrow the gap between the total PC install base and the total mobile install base.

In coming years, it's quite possible that - by volume - mobile devices will be the dominant computing device, not just in terms of new sales but in terms of active machines worldwide. That said, such a calculation would include smartphones and mini-tablets in the "mobile" category, and though these devices might become ubiquitous, it's silly to say they'll replace PCs when it comes to certain very important business tasks. So mobile devices might win the numbers game, and that's significant, but numbers alone don't dictate the importance of a device category.

At most businesses, both mobile and desktop workflows will be important. The permutations of software, devices, personnel and training that optimize this mixture is the real challenge for many businesses. The idea that it will be all about mobile or all about PCs-- that's something that must be resisted. It will be both, for the foreseeable future. To achieve the optimal blend, enterprises will have to forge new relationships with their IT teams, and be more receptive, in many cases, to consumerization trends. But they'll also have to keep using a lot of PCs.

- Michael Endler, IW Associate Editor
GAProgrammer
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GAProgrammer,
User Rank: Ninja
6/20/2013 | 12:55:35 PM
re: The Good And Bad Of Tablets At Work
"It may take five years, but fighting against tablets/mobile computing being the major computing form is probably a losing proposition."

Not really - as stated in the article, tablets are a poor replacement for most PCs, so while the personal PC market is diminishing, the workplace PC market is doing just fine. There are far more business devices than personal devices, so to say that tablets/mobile computing will become the major computing form is probably not accurate.
rjones2818
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rjones2818,
User Rank: Strategist
6/19/2013 | 6:33:22 PM
re: The Good And Bad Of Tablets At Work
M$ shillery aside, the sudden turn toward the tablet is not what's wanted or needed seems wrong. Those of us who grew up on the PC (heck...I grew up on typewriters) see things through pc-centric eyes. The tech savvy kids won't. It may take five years, but fighting against tablets/mobile computing being the major computing form is probably a losing proposition.

Also, the whole idea behind XML was that it was a portable format not only between platforms but between apps as well.
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