Who needs a $2,000 writing pad? As Microsoft's Tablet PC operating system hits the nine-month-old mark, with new applications and second-generation devices coming to market, it's a question a growing number of people are asking. I decided to see how a Tablet PC meets the needs of a heavy-duty note taker who uses both a laptop and spiral notebook to do my job. My assessment: The sooner I get a Tablet PC, the better.
The Acer TravelMate C100 that Microsoft loaned me for a few weeks proved to be a better way of taking notes during meetings, but even more important, it promised to vastly improve the way I organize those notes when I get back to my desk. No longer would hand-written pages stack up in my office, with only a chance of being found later. Using a Tablet PC, I could store everything as electronic files, arranged by subject or date, for easy retrieval. For a journalist whose notes are often part of the information-gathering process, this goes beyond being a nifty convenience.
In particular, I tested two Tablet PC applications from Microsoft, both of which are used by applying a pen device to the tablet's screen for writing in digital ink. Windows Journal is the more stable and easy-to-use of the two, having shipped as a standard utility with Windows XP Tablet PC edition from the time the operating system was released last November. With Journal, you can take notes and make sketches. The other app, OneNote, goes further, making it possible to create multimedia documents that include notes and sketches, plus typewritten text, audio clips, graphics, and digital photos. However, OneNote is still in beta testing--and it's trickier to master.
The applications have a few things in common. Both have the appearance of a legal pad on the display screen, use Microsoft's ClearType handwriting-recognition engine, and have a good-but-not-perfect tool for converting handwriting to type. (In once instance, "this is a test" was converted to "this is a NITA patsy.") Since Journal is the easier to learn, it's where I started. Relying mainly on three simple functions--ink, eraser, and highlighter--I took 14 pages of notes in a meeting that lasted several hours. The overall experience was good, as I was able to switch among those functions and scroll through the pages handily. A nice surprise was the tactile quality of the pen-to-screen input--it's something like using a roller-ball pen on a smooth surface.
While Journal's design metaphor is a legal pad with endless pages, OneNote is more like a binder with tabs that organize pages into different sections. I imagine OneNote's multimedia capabilities to be a more useful tool in my work--for example, interview notes could include an impromptu audio clip, technical sketch, or signature--but I didn't get beyond the basics in this test. One of the first things I tried was the audio-recording feature. It was easy enough to make a voice recording during a meeting, but it was hard to hear the playback. Microsoft explains the feature works best with a microphone attachment for recording and external speaker for listening.
Because OneNote is a more feature-rich application than Journal, it's also more complex. I was left scratching my head over how to insert new data exactly where intended in a OneNote document using a utility called the Input Panel that lets you quickly add words, either in ink or type. Sometimes I got the placement right; other times I didn't. Separately, a feature that lets you insert extra writing space in a document worked fine when the targeted area involved type, but not as well with ink.
Inexperience was at least partly to blame for my problems, but OneNote did display error messages several times, and the whole system locked up once trying to close the app. A Microsoft troubleshooter says some of my issues have been addressed in the latest beta code, which wasn't loaded on the Tablet PC I used. OneNote is scheduled for release later this year as a separately priced application that's part of the Office 2003 suite.