10 Great Google Apps Tips - InformationWeek

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12/18/2013
10:46 AM
Kristin Burnham
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10 Great Google Apps Tips

Google continues to spiff up Gmail, Calendar, Docs, and other Google Apps. Take advantage of the improvements with these smart tips.
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Google grabbed a lot of headlines this year, from its advancements in Google Glass to Android news to the company's mysterious barge in the San Francisco Bay. But the search giant also pushed out updates to its cloud tools, Google Apps.  

More than 5 million businesses and 50 million people now use Google Apps, which launched in 2006 and includes Gmail, Calendar, Drive, Docs, Sheets, and Slides. This year, Google announced a major redesign of Gmail that included customizable tabs to make it easier to organize emails; it revamped the Google Drive menu; and it launched a new interface for Google Groups. Google released a number of other new productivity features and tools, from Google Wallet integrations to tweaks that make composing emails, managing your calendar, and sending files easier.

[ Google's Web-to-TV media device has also been updated. See Google Chromecast Adds 10 Apps. ]

Google has made so many improvements you might not be aware of some of them. Whether you've been using Google Apps for a while and want to learn about the changes, or you're a new user still finding your way around, check out our 10 tips for making the best of Google's cloud applications.

1. Use Google Keep reminders.
Google Keep, a note-taking service, lets you set reminders, insert images, and create lists. Google introduced Keep earlier this year for Android, Chrome, and the web. From the web, you can set reminders via Google Drive.

The latest version of Google Keep works with Google Now, a mobile location service, to remind you of tasks and errands while you're at the right time and place. For example, you can create a shopping list in Google Keep, then set a reminder for time and place. When the time comes -- or when you're near the supermarket -- Google will remind you. To start, select the "Remind me" button from the bottom of any note and choose the type of reminder you want to add: You can add time-based reminders for a specific date and time or a more general time of day, like "tomorrow afternoon." You can add locations, too. If your plans change and you're not ready to complete a task, you can snooze it and choose a better time or place.

Keep displays all notes that have upcoming reminders. Active and archived notes that have past reminders are displayed on the main Notes screen. Keep shows the time or location of past reminders when you open the note. To delete an existing note, tap the X next to the reminder.

You can get the Google Keep update in Google Play or on the Web.

Senior editor Kristin Burnham covers social media, social business, and IT leadership and careers for InformationWeek.com. Contact her at [email protected] or follow her on Twitter: @kmburnham.

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Kristin Burnham
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Kristin Burnham,
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1/17/2014 | 8:36:27 AM
Re: Use Google Drive to send large files:
@kurgbe -- thanks for that tip. Attaching a document as a file in Drive is often the best route to take if the file is really big. Like you say, other attachments are better sent as an actual file attachment.
Kristin Burnham
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Kristin Burnham,
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12/18/2013 | 8:50:00 PM
Re: More?
That's a good one -- I have it enabled. It's especially helpful when you realize your email had a misspelling or typo. I remember when very early versions of AOL email let you "Undo Send" anytime before the recipient opened it.
Thomas Claburn
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Thomas Claburn,
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12/18/2013 | 7:06:30 PM
Re: More?
Amit Agarwal has some great ways to use App Script with Gmail.

http://www.labnol.org/internet/google-scripts/28281/

 
Laurianne
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Laurianne,
User Rank: Author
12/18/2013 | 11:27:08 AM
Gmail Mute Option
How did I not know about this Gmail mute option? Handy.

Readers, tell us if you have a Google Apps power tip you want to share.
Kristin Burnham
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Kristin Burnham,
User Rank: Author
12/18/2013 | 11:16:47 AM
More?
What are your favorite Google Apps features? Have any tips you'd like to share? We'd love to hear them.
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