Open Text Storage Services for SharePoint plugs into the latter's software application programming interface for redirecting binary large objects, or BLOBs, which are not necessary for queries to the database. BLOBs refer to word documents, spreadsheets and other large size files that can be stored in cheaper storage devices.
Open Text argues that storing such content reduces the size of the SQL Server database, thereby making it less complicated and easier to manage. About 80% of SharePoint content are BLOBs, according to Open Text. With the latest software, the BLOBs are redirected before ever reaching the database. IT organizations configure the Open Text software in determining the types and size of documents moved to an external device.
In addition to handling BLOBs, the new product, generally available as of last week, can also plug into Open Text's archiving and imaging product, which prevents duplicate copies of content from being stored. If someone refiles a document that hasn't changed, the Open Text software records the action, but doesn't allow a copy of the document to be filed.
Multiple document copies typically become a problem whenever SharePoint is used for team collaboration, or when independent teams work together in a decentralized manner. "Open Text Storage Services for SharePoint let companies embrace decentralization, while still ensuring that broader organizational requirements around data retention are being met," Jens Rabe, VP of Open Text's Microsoft Solutions Group, said in a statement.