informa
/
2 MIN READ
Commentary

Need To Save Your E-Mails? Google Will Do It For A Fee

If your industry requires that communications such as e-mail be archived, Google is offering a hosted e-mail security and archiving product called Google Message Discovery. The cost: $45 per user per year.
If your industry requires that communications such as e-mail be archived, Google is offering a hosted e-mail security and archiving product called Google Message Discovery. The cost: $45 per user per year.Google has added yet another of Postini's services to its own enterprise offering. Businesses that use Google's Gmail for their e-mail can now store everything for up to 10 years. The service provides enterprises with plenty of control over how the archives are managed, who can access them, and more.

You can use Google Message Discovery to set the retention policy that makes sense for your organization; reduce worry about hitting storage caps; give end users access to years of historical mail; search and recover messages quickly for legal discovery; ensure secure, spam-free delivery of e-mail; and be fully up and running within days of signing up.

The reasoning behind all this is simple. Bill Kee in product marketing writes on The Official Google Enterprise Blog, "More and more we hear from businesses that managing e-mail storage and retention is expensive and complicated. Regulations and guidelines like the Federal Rules of Civil Procedure put pressure on IT organizations to ensure that e-mail is properly retained and can be reliably located and preserved in the event of legal discovery. Coupled with the growing importance of e-mail as a store of intellectual property, e-mail archiving has become both legally necessary and critical to the operation of your business. Currently there is a lot of confusion in the marketplace about what kind of archiving solutions organizations should pursue, and that confusion is discouraging companies from taking this necessary step to protect their business."

Hence Google's product. The $45 fee gives you everything listed above. If you're a little bit more budget-minded and don't need to store e-mails for 10 years, you can pay $25 per user per year to get one year's worth of storage, plus security, spam, and virus filters.

Now you have no reason not to archive.