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Microsoft TechEd: Office 365 Gets Smarter

Microsoft Office general manager Julia White talks Office for iPad, turning average users into data gurus, and the future of enterprise social.

Google Docs or iWork, especially on mobile devices, because the playing field is fairly level for basic features, such as word processing, on which most users rely. Microsoft hopes to reverse these trends via a range of upcoming Office 365 features.

An application codenamed Oslo, expected later this year, is designed to learn which content, such as emails from specific colleagues, is likely to be most important. How does Oslo arrive at these inferences?

White says Oslo looks at a variety of "signals" to learn about users. Reading an email triggers a different signal than replying to or forwarding one, for example.

"People freak out if you do things to their inbox," she admits, adding that Microsoft is "not trying to reprioritize the inbox." Rather, the company is taking deliberate steps with Oslo, beginning with a "clutter" feature. When users receive emails from sources to which they don't normally respond, White says Oslo will "cut through the noise" by filtering these lower-priority messages into a separate "clutter" folder in Outlook.

"That's the first step, while we refine the product and it gets smarter. We've been testing this stuff with email for years and years. We have to do it right, or people will turn it off and [lose] trust in it."

Microsoft's recently-released Power BI tools let users create rich data visualizations in Excel using relatively intuitive controls, including natural language queries. The company hopes Power BI will allow more people -- not just data scientists -- to offer business intelligence insights, and that this democratization will attract users to Office 365.  

White says Microsoft's data indicates 90% of employees are in decision-making roles, but only 10% have access to BI tools: "That's a big delta."

Microsoft's OneDrive for Business (formerly SkyDrive Pro) is emerging as the most popular entry point for businesses moving to the cloud, according to White. She says customers are sending more data into Microsoft's enterprise cloud storage service than to even established products, such as SharePoint.

As Microsoft has translated standalone Office applications to the cloud, it's also made them increasingly interconnected. White touched on this concept when describing the company's enterprise social strategy, which currently includes a trio of partially overlapping products: Yammer, Lync, and Skype.

"Social is about openness, about connecting collaborators and putting things out there where coworkers can discover them." She points to Groups, another upcoming feature Microsoft recently unveiled. It unifies contacts, conversations, calendars, emails, and files across Office 365 into a single workspace. Users will be able to create a Group from anywhere within Office 365, which will automatically provision a Yammer conversation feed, document library, and inbox.

White told us Microsoft is somewhat separating individual apps such as Yammer from the conversations they foster. "As we do different things, this openness will be backed in."

As smartphones, tablets, and other small-screen devices continue to proliferate, Microsoft will create new Office products suited to mobile form factors. "Users want single-purpose apps that are great at what they do. We're going to be very specific about task-oriented specific apps, versus thick, multi-tasking apps, which are hard to navigate on a small screen."

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