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10 Great Google Apps Tips

Google continues to spiff up Gmail, Calendar, Docs, and other Google Apps. Take advantage of the improvements with these smart tips.
Transfer money from Google Wallet using Gmail
Mute email conversations
Add events to your calendar from GmailIf you use Gmail to make plans or schedule meetings, you can quickly add them to your G
Use Google Drive to send large filesSometimes email attachments can be too big to send the conventional way using Gmail. If t
Respond to emails without opening themA new feature called Gmail Quick Buttons lets you act on some emails from your inbox wi
Enable SMS appointment remindersIf you're frequently on the road, it can be easy to forget about an important meeting. That's
Export Gmail and Calendar dataIf you have decided to move on from your Google account or simply want a backup of your informa
Share docs with non-Google usersBefore, if someone emailed you a Google Doc, Slide or Drawing, you had to sign into your Goog
Enable full-screen compositionGmail's latest redesign features a small pop-up composition window that not everyone loves. If
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Google grabbed a lot of headlines this year, from its advancements in Google Glass to Android news to the company's mysterious barge in the San Francisco Bay. But the search giant also pushed out updates to its cloud tools, Google Apps.  

More than 5 million businesses and 50 million people now use Google Apps, which launched in 2006 and includes Gmail, Calendar, Drive, Docs, Sheets, and Slides. This year, Google announced a major redesign of Gmail that included customizable tabs to make it easier to organize emails; it revamped the Google Drive menu; and it launched a new interface for Google Groups. Google released a number of other new productivity features and tools, from Google Wallet integrations to tweaks that make composing emails, managing your calendar, and sending files easier.

[ Google's Web-to-TV media device has also been updated. See Google Chromecast Adds 10 Apps. ]

Google has made so many improvements you might not be aware of some of them. Whether you've been using Google Apps for a while and want to learn about the changes, or you're a new user still finding your way around, check out our 10 tips for making the best of Google's cloud applications.

1. Use Google Keep reminders.
Google Keep, a note-taking service, lets you set reminders, insert images, and create lists. Google introduced Keep earlier this year for Android, Chrome, and the web. From the web, you can set reminders via Google Drive.

The latest version of Google Keep works with Google Now, a mobile location service, to remind you of tasks and errands while you're at the right time and place. For example, you can create a shopping list in Google Keep, then set a reminder for time and place. When the time comes -- or when you're near the supermarket -- Google will remind you. To start, select the "Remind me" button from the bottom of any note and choose the type of reminder you want to add: You can add time-based reminders for a specific date and time or a more general time of day, like "tomorrow afternoon." You can add locations, too. If your plans change and you're not ready to complete a task, you can snooze it and choose a better time or place.

Keep displays all notes that have upcoming reminders. Active and archived notes that have past reminders are displayed on the main Notes screen. Keep shows the time or location of past reminders when you open the note. To delete an existing note, tap the X next to the reminder.

You can get the Google Keep update in Google Play or on the Web.

Senior editor Kristin Burnham covers social media, social business, and IT leadership and careers for InformationWeek.com. Contact her at [email protected] or follow her on Twitter: @kmburnham.

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