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10 Great Google Apps Tips
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Kristin Burnham
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Kristin Burnham,
User Rank: Author
1/17/2014 | 8:36:27 AM
Re: Use Google Drive to send large files:
@kurgbe -- thanks for that tip. Attaching a document as a file in Drive is often the best route to take if the file is really big. Like you say, other attachments are better sent as an actual file attachment.
prerna26
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prerna26,
User Rank: Apprentice
1/17/2014 | 4:15:06 AM
true
true
kurgbe
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kurgbe,
User Rank: Apprentice
1/7/2014 | 9:55:46 AM
Use Google Drive to send large files:
 

In fact the file is NOT attached to your email but only a link to your Google Drive file is included in your email.

You don't send a large file but you send a link to a large file.

It is equivalent to manually include in your mail a link to a file on Google Drive. In a sense this function was available a long time ago. Now it is just more user friendly.

And there are quite subtle and important differences between a real attachment where the file is physically in the  email and a link to a file. Firstly the owner of the file can delete the file (by accident or purposely) and the email recipient will not be able to access it anymore. Secondly the owner of a file can upload a new version of the file. The email recipient will always see the latest version, not knowing that the file has changed between two views. Thirdly the sender cannot restrict access to specific users if those people don't have a Google account (the sender has to make the file public if he wants to share the file with non google users). Lastly the recipient may not access the file if she has no access to Google Drive (corporate policy).

It is a pity that Google has purposely misled the average Gmail users. I guess the intention of Google is to lock more people into their Google drive :(
Li Tan
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Li Tan,
User Rank: Ninja
12/19/2013 | 2:23:33 AM
Re: More?
Personally I like Gmail and Google Calender. They all have simple and straightforward user interface. What the end user needs is not complex, heavy client software but the web based application with simple and easy-to-use UI. Thanks to AJAX - it makes all this fancy web based applications possible - it behaves just like desktop applications without heavy installation.
Kristin Burnham
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Kristin Burnham,
User Rank: Author
12/18/2013 | 8:50:00 PM
Re: More?
That's a good one -- I have it enabled. It's especially helpful when you realize your email had a misspelling or typo. I remember when very early versions of AOL email let you "Undo Send" anytime before the recipient opened it.
danielcawrey
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danielcawrey,
User Rank: Ninja
12/18/2013 | 8:02:13 PM
Re: More?
I like Gmail's Undo Send. It's a feature in the Gmail Labs settings. With it, you can enable a delay.

This can be very helpful when you send something out, only to realize at the last moment that your forgot about something, or maybe even wrote something you didn't really want to send. 
Thomas Claburn
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Thomas Claburn,
User Rank: Author
12/18/2013 | 7:06:30 PM
Re: More?
Amit Agarwal has some great ways to use App Script with Gmail.

http://www.labnol.org/internet/google-scripts/28281/

 
Laurianne
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Laurianne,
User Rank: Author
12/18/2013 | 11:27:08 AM
Gmail Mute Option
How did I not know about this Gmail mute option? Handy.

Readers, tell us if you have a Google Apps power tip you want to share.
Kristin Burnham
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Kristin Burnham,
User Rank: Author
12/18/2013 | 11:16:47 AM
More?
What are your favorite Google Apps features? Have any tips you'd like to share? We'd love to hear them.


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