Cloud
News
6/16/2010
02:05 PM
50%
50%

GSA To Migrate E-Mail, Collaboration To Cloud

Savings, management, and archiving are among reasons the General Services Administration wants to move from an on-premises collaboration suite.

The General Services Administration is planning to move its e-mail and collaboration software to the cloud to save money and allow for better management of the system, it said.

The agency currently uses an on-premises IBM Lotus Notes/Domino system and wants to replace that with something Web-based, according to a request for proposals seeking enterprise e-mail and collaboration software.

In the RFP, the GSA said that it's seeking a solution that would allow the agency to monitor performance and manage through roles and business rules rather than "physical control of assets and direct software licensing."

"The government believes that traditional outsourcing and system integration support is insufficiently adaptive and costly and should be replaced by commodity services with a SaaS cloud computing offering," the agency said.

The GSA also wants to move its e-mail to the cloud to make it easier to archive and retrieve e-mails more efficiently and at less cost, according to the RFP. It cited "recent regulations for handling e-mail litigation hold and discovery" as a reason for its interest in facilitating a more efficient archiving and e-discovery service.

Better integration between messaging and collaboration features is another reason for the move, the agency said. The GSA also wants to reduce the cost of storage and maintenance that the current system incurs, as well as provide more timely updates to the e-mail system. Currently, the GSA supports about 15,500 individual e-mail accounts and about 3,000 additional accounts that are either shared or are for other resources. About 9,300 e-mail accounts currently can be accessed via Blackberry devices.

The agency expects its number of accounts to grow to about 30,000 in total and thinks a Web-based system can better support this growth, according to the RFP.

Any vendor bidding for the award will be expected to procure a cloud-based e-mail and collaboration service as well as a service for backup and disaster recovery. The vendor also will be expected to provide around-the-clock technical support and security for the system, according to the RFP.

The federal government as a whole has been investigating the benefits of cloud computing and various agencies have been taking initial steps toward adoption.

The GSA is one of the agencies leading the way. The agency is readying the launch infrastructure as a service (IaaS) on the Apps.gov cloud services portal.

Comment  | 
Print  | 
More Insights
2014 Next-Gen WAN Survey
2014 Next-Gen WAN Survey
While 68% say demand for WAN bandwidth will increase, just 15% are in the process of bringing new services or more capacity online now. For 26%, cost is the problem. Enter vendors from Aryaka to Cisco to Pertino, all looking to use cloud to transform how IT delivers wide-area connectivity.
Register for InformationWeek Newsletters
White Papers
Current Issue
InformationWeek Tech Digest, Dec. 9, 2014
Apps will make or break the tablet as a work device, but don't shortchange critical factors related to hardware, security, peripherals, and integration.
Video
Slideshows
Twitter Feed
InformationWeek Radio
Archived InformationWeek Radio
Join us for a roundup of the top stories on InformationWeek.com for the week of December 14, 2014. Be here for the show and for the incredible Friday Afternoon Conversation that runs beside the program.
Sponsored Live Streaming Video
Everything You've Been Told About Mobility Is Wrong
Attend this video symposium with Sean Wisdom, Global Director of Mobility Solutions, and learn about how you can harness powerful new products to mobilize your business potential.